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Built for care that never closes

Staff scheduling for IDD providers and group homes.

Next week's schedule, filled in ten minutes.

If someone has to be in the building at 3am, this was built for you. Delegyn Shift schedules DSPs, CNAs, Med Aides, and Nurses across group homes, assisted living, long-term care, supported living and day programs — with overnights, hard hour caps and 5am call-offs treated as the normal case, because they are.

Start a free 14-day trial See what it costs

No card, no call, no setup fee. Your schedule stays readable even if you walk away.

  • Fills a whole week in one pass — availability, positions, hour caps — and never moves anyone you already placed
  • Overnight hours count on the week they happened, not the week the shift started
  • Catches an expired CPR or med cert before the week goes out, and tells you whose
  • Ask it “who’s available Saturday?” or “how many call-offs has Ben had this month?”
The week you actually have

The software isn't the hard part. Tuesday is.

A whiteboard that only one person can read. A spreadsheet that forgets who cannot work Sundays. A group text at 5:40am asking whether anyone can take Tuesday at Westmoor, and four people replying "who else is on?"

That is what this fixes. One schedule everyone can read, availability it remembers day by day, and open shifts staff can claim from their phone.

  • The week grid for one home, Sunday to Saturday, with Direct Support Professional, Medication Aide and LPN rows. Each day shows how many openings are covered, five slots read Fill, and every day is marked Draft.
    One home, one week, every position — still a draft until you publish it.
  • The Fill and Ask panel open beside the week grid. It reads five open shifts left to fill, 42 of 47 filled this week, a breakdown of four DSP and one LPN opening, a note that Wednesday is thinnest, and a list of who is away this week.
    Five open shifts, where the gaps are, and who is away — before you start filling.
  • A message thread with one staff member. The agency asks who can cover a Saturday overnight, the staff member replies that they can take the 10pm start, and the agency confirms it. Each message shows a time and a read receipt.
    Ask the people who could actually take it, and see the answer come back.
  • The staff list showing 46 active people. Each row carries a name, the positions they hold, their usual location, hours scheduled this week against their preferred hours, and whether they want extra hours.
    Everyone’s positions, usual homes, and hours this week against the hours they want.
  • The printable schedule. Each home has a table of roles and times across the seven days, with unfilled slots marked OPEN and a coverage count underneath reading 42 of 47 openings covered, five still open.
    One page for the wall: every home, the whole week, and what is still open.
What it does

Made for the needs other schedulers get wrong.

A group home never closes. Somebody has to be in the building at 3am on a Sunday, and the schedule is what says who — which is a different problem from covering a dinner rush.

It was built first for IDD providers, where the rules are strictest — every-other-week rotations, hour caps that cannot be broken, med-aide slots only certain people can fill. Nothing about that is unique to IDD. Assisted living, long-term care and supported living run similar weeks with similar positions.

Fill a whole week at once

Open shifts get matched against who is available, who already has a shift that day, who is near their hours, and who has said they want extra — then you review it before anything is published. It suggests; you decide.

Overnights that add up

A 10pm–6am shift is eight hours, on the right day, in the right week. Sounds obvious. It is the single most common place a scheduling tool quietly miscounts, and payroll is where you find out.

Hard limits stay hard

A nurse contracted to 20 hours is a rule the system refuses to break. Someone who would rather not work weekends is a preference it warns you about. Both readings exist because you need both.

Availability by day, not by week

6am–2pm Monday to Wednesday, evenings Thursday, never Sundays. Real availability differs by day, and forcing it into one window is how people get asked to work shifts they already said they couldn't.

Ask for changes in plain English

"Who can cover Saturday overnight at Ridgeway?" or "put Maria on Tuesday days at Westmoor." It shows you what it understood and what it would change, and waits for you to confirm.

A call-off stops being a memory

Marking someone off reopens the shift as a hole that needs covering — and records what happened, on what date, entered by whom. Six months later the pattern is a record instead of two supervisors remembering it differently.

Filling the week

One click fills the week. Then it shows you its work.

Point it at a half-built week and every open shift gets a name — or a reason nobody could take it. It only ever fills: it never moves, replaces or unassigns anyone, so running it finishes the week instead of rearranging the parts you already decided.

What it weighs, for every opening

  • Whether they hold the position the slot needs — or one in a group that covers it
  • Whether they work that home at all
  • Whether they're available that day, at those hours
  • Hours they already have this week — counted as it goes, not as they were before the pass started
  • How far past their own preferred hours this would push them
  • Whether they've said they want extra hours
  • How loaded they are next to everyone else, so the same three names don't take every shift

What it refuses, whatever the ranking says

  • Double-booking somebody across two overlapping shifts
  • Scheduling across approved time off
  • Breaking a hard hours cap somebody agreed to
  • Ignoring availability, where you've marked it strict

The fill will not do any of them. Assigning by hand asks the same engine, so it cannot invent a rule or skip one — with a single deliberate difference: a supervisor can schedule over approved time off, and is asked to confirm it with the dates named. Nothing does that to somebody unasked.

Overtime is a warning, with the projected hours, because agencies run mandatory overtime and software that forbids it is software people work around.

For your staff

They stop calling you to ask what they're working.

Every staff member gets their own sign-in. They see their shifts, pick up open ones, and — if you allow it — hand a shift to a colleague, from their phone, without an app store.

It installs to a home screen in three taps and opens like any other app. There is nothing to download and nothing to approve on a work device.

Try it with your own schedule

See their own schedule

This week and next, with hours totaled, and every published week beyond them. Published schedules only — nobody plans their week around a draft that then changes.

Pick up open shifts

They ask, you approve. If you've attached a bonus to a hard-to-fill shift, they see it on the card before they decide.

If you allow it — trade a shift to a colleague

Off unless you turn it on, and you choose whether a scheduler confirms each one. Offering a shift never gives it up: it stays theirs, and their own screen keeps saying so, until someone actually takes it. Nobody ends up thinking a shift is covered when it isn't.

If you add Messages — tell the right people, in the app

An optional add-on at $1 per staff member per month, off until you ask us to switch it on.

Message one person, or a group picked by home and position — you see exactly who that is, by name, before it sends. It lands in their inbox in the app, not as a text, and they reply in the same place. Nobody else on the roster sees it.

A schedule change between 9pm and 7am is held until the morning; a message isn't, so their own phone settings decide whether it makes a sound. You can see once they've opened their inbox — that is all it tells you.

Everything staff can and can't do → — a page you can send them.

Pricing

Cheap on purpose, and the price is on the page.

One rate, no tiers, no minimum, no annual contract. You can see exactly what you'd pay before you talk to anybody.

Pricing Facts

Delegyn Shift

Staff scheduling — month to month

Delegyn Shift pricing facts: ten fixed rates and terms that do not vary with agency size, followed by the total monthly cost for the number of enrolled staff chosen below.
Item Amount Per Month
Base rate, any size agency $20
Per enrolled staff member $1
A login for every staff member Included
Auto-fill a whole week Included
Credential expiry tracking Included
Locations, positions, schedulers Unlimited
Setup fee $0
Contract or minimum term None
Minimum staff count None
Price change by agency size 0%
Total Monthly $52

14 days free, no card · delegynshift.com

Two optional add-ons exist and are not counted above: reliability scoring at $20 a month flat, and Messages at $1 per staff member. Neither is needed to run a schedule and neither is on by default — what they do and what they cost.

Start a free 14-day trial

See the full pricing page →

The things people actually ask → — set-up time, the trial, overnights, payroll, audits, what we don't store, and who is behind it.

Try it on this week.

Fourteen days, your real schedule, no card. Long enough to build a full week and print it for the wall.

Start a free trial

Questions first? sales@delegynshift.com